What’s the deal with Apple app-specific passwords? Here’s everything you need to know

The data you store on Apple’s services is typically pretty secure. So what happens when a third-party service needs to access that data? Enter Apple app specific passwords.

Whether you need a primer on app-specific passwords or you just want to brush up on how to use and manage them, here’s everything you need to know about the Apple feature.

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What are Apple app-specific passwords?

App-specific passwords are, essentially, a randomly generated way for a third-party app or service to access certain parts of your Apple ID. They’re basically the only way to use a third-party service with certain iCloud services, such as mail, contacts or calendar.

What sets app-specific passwords apart from simple cross-app integration is that they’re much more secure. In general, apps you connect to your Apple ID can only access three types of data from your Apple account: email, contacts or events.

You’ll use an app-specific password for any mobile, desktop or browser app that requires access to some parts of your Apple ID data, such as the events you create in Calendar or the addresses in Contacts.

An app-specific password lets a third-party service access, say, your calendar dates — but nothing else. It also ensures that your password or login credentials are never shared with another service or stored on their servers.

How to use app-specific passwords

Note: To use app-specific passwords, you’ll need to make sure that two-factor authentication is enabled on your Apple account. If it isn’t, it’s something we recommend doing anyway.

Creating an app-specific password is actually pretty easy. But you can also do it through the official Apple ID management portal.

• Head to Apple’s Apple ID webpage. Log in with your credentials. (You may need to authenticate via two-factor if you aren’t on a trusted device.)
• Here, you’ll find several subheadings — including one that says “Security.”
• In the Security section, you’ll see a button underneath App-Specific Passwords that says Generate Password…
• Enter a password label so you can keep track of your app-specific passwords.
• Once you do, you’ll find the app-specific password. Write this down or copy and paste it.

With the app-specific password in hand, you can now connect a third-party app to your Apple ID.

The exact process for logging in with an app-specific password will vary by app. They should offer instructions on how to do so.

Some apps have a specific section for connecting your app-specific password. For other apps, just enter the email address associated with your Apple ID and the app-specific password in the password field.

How to manage and revoke app-specific passwords

At any one time, you can only have 25 active app-specific passwords connected to your Apple ID. But if you find yourself not needing one of those passwords, you can always revoke it.

This also comes in handy if you’re having doubts about the security or privacy of a third-party service. You can revoke its app-specific password without needing to change your primary password or reset your account.

Speaking of which, if you do end up changing the password on your Apple ID, all of the app-specific passwords that you use will be revoked as a security measure.

Once they’re revoked, you’ll need to generate a new app-specific password to continue using that service.

• Log back into your Apple ID account page.
• Find the Security section and hit the Edit button next to it.
• Underneath the App-Specific Passwords section, you’ll now see a small button dubbed “View History.”
• Here, you’ll find how many active app-specific passwords you currently have. You’ll also see exactly when you created it, as well as the label you originally gave it.
• To delete a single app-specific password, hit the X next to it.
• Need to get rid of all your app-specific passwords in a hurry? You can by clicking Revoke All.
• When you’re done managing them, just hit the Done button.

Once you revoke an app-specific password, it will no longer have access to your Apple content. The specific password will also be invalidated permanently, so it can’t be reused down the road.

A few additional notes and tips

While using app-specific passwords is pretty simple, here are a few additional tips that are handy to know about the service.

• Apple recommends that you use a different app-specific password for each third-party service or app. We do, too. But you can actually re-use an app-specific password across multiple third-party apps (as long as it isn’t revoked). On the other hand, you won’t be able to view an app-specific password again once it’s generated. So if you want to reuse, make sure to write it down somewhere accessible.
• While you don’t necessarily need to remember your app-specific password, it’s best to treat them just like your regular password. Keep them out of the wrong hands. If a bad actor happened to get it, they could use it for nefarious purposes including harvesting some of your data.
• Certain third-party services don’t need app-specific passwords, particularly those with a partnership with Apple. One notable example is iCloud for Windows. As long as you’re signed into iCloud for Windows, you won’t need app-specific passwords when using Microsoft software.
• You may also need app-specific passwords for older Apple devices, such as Macs that run software older than Mac OS X Lion 10.7.5 or iOS devices that run iOS 5 or earlier.

Troubleshooting app-specific passwords

If a particular app-specific password isn’t letting you log into Apple services from a third-party app, we recommend revoking it and creating a new one.

If, for some reason, that new app-specific password doesn’t work, there’s likely a problem with the app that you’re trying to use. Make sure the app is still being maintained. And, worst-case scenario, contact the developer for additional troubleshooting.

We hope that you found this article informative and useful. Please let us know in the comments below if you have any questions.

Mike is a freelance journalist from San Diego, California.

While he primarily covers Apple and consumer technology, he has past experience writing about public safety, local government, and education for a variety of publications.

He’s worn quite a few hats in the journalism field, including writer, editor, and news designer.